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Senior Executive Assistant

Washington, DC
Life moves faster than ever. Change is continuous, accelerated by technology and embraced by society.

How organizations respond to change determines success or failure. With drivers of change including technological disruption, a dynamic workforce, and shifting political priorities, the need for organizations to be agile and adapt to change has never been greater. To harness continuous change, organizations are turning to modernization. CVP is a management consulting company that helps organizations navigate change and prepare for a culture of continuous change with innovative strategies and solutions.

Change Happens. Continuously. Are you and your organization ready?

We’re CVP, Navigating Change.

CVP seeks a highly skilled Senior Executive Assistant to support both the Chief Information Security Officer (CISO) and the Deputy CISO for the United States Department of Agriculture (USDA) Information Security Center (ISC) program.
 
Major Areas of Responsibility
 
Perform program mission support tasks including:
 
  • Filter, manage, and prioritize all contact with the CISO effectively.
  • Serve as the Executive office liaison with outside business organizations and industry associations.
  • Interact positively with OCIO internal and external customers, e.g., clients, co-workers and associates.
  • Use MS Outlook to schedule appointments and facilitate meetings.
  • Coordinate resources for OCIO facilitated meetings (i.e. space, teleconference numbers, projectors, internet access, etc).
  • Provide reminders to the CISO about critical meetings and action items.
  • Effectively infer appointment and task prioritization based on organizational and executive priorities.
  • Support the execution, development, and process workflow across OCIO.
  • Support OCIO Leadership with program data calls, executive briefings, or executive presentations.
  • Collaborate across the OCIO to ensure integration and consistency with industry best practices across correlated projects and initiatives.
  • Advise on the potential benefits/uses of automation to improve the efficiency of administrative support or program operations.
  • Research, develop, and implement new or improved business and management practices for application to ISC programs or operations.
  • Analyze management information requirements to develop program or administrative reporting systems including data gathering and analytical techniques, and evaluation methodology.
  • Notify and prioritize time-sensitive items requiring Executive response within 48 hours (positive contact and automated flag reminders).
  • Prepare executive correspondence, reports, spreadsheets, charts, meeting agendas, meeting minutes, action items, memos, technical documentation and presentations as needed.
  • Ensure produced documents are free of spelling/grammar/formatting errors and factual inaccuracies.
  • Ensure office equipment is fully functional and available for use and coordinate any repair.
  • Coordinate system access request forms with necessary signatories to ensure completion.
  • Maintain the OCIO email distribution lists and global address books.
  • Coordinate the use of conference lines to ensure no overlap.
  • Update OCIO People Model database system records to reflect additions/terminations of OCIO contract personnel.
  • Provide administrative support in order to ensure effective and efficient office operations:
    • Track tasks to completion.
    • Perform general office duties (ordering supplies, file management, setup meetings and record/distribute minutes).
    • Coordinate travel arrangements for USDA CISO, the Director, and other senior staff.
    • Greet, escort, and assist visitors.
    • Answer customer calls promptly and courteously; Direct calls and respond to inquiries.
    • Document EA business processes in the OCIO-approved standard operating procedures (SOP) format and contribute to and assist in maintaining the OCIO EA Handbook.
  • Submit weekly status report in project-defined template to Program Manager.
  • Provide an on-site presence from 0730-1630, with one (1) hour provided for lunch.
Required Skills/Qualifications
 
  • Must be eligible to obtain a Public Trust government security clearance.
  • Bachelor's Degree in Business. 5+ years of EA experience is accepted in lieu of education.
  • 4+ years of experience assisting an executive in the Federal Government (Director level and above).
  • Ability to work at a fast pace with shifting priorities.
  • Top-notch calendar management skills.
  • Strong organizational skills with the ability to present financial information and technical data in a way that is quickly understood by the audience.
  • Ability to infer executive priorities utilizing contextual information and organizational goals.
  • Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
  • Exceptional written, verbal, and interpersonal communication skills with the ability to communicate succinctly and with minimal direction.
  • High levels of integrity and discretion.
Desired Skills/Qualifications
 
  • Strong analytical skills and demonstrated ability/confidence to drive processes creation and improvement.  
Customer Value Partners, Inc. is a VEVRAA Federal Contractor and an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability. Customer Value Partners seeks to provide employment opportunities for protected veterans and individuals with disabilities.
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